Evidence Collections are reusable libraries of reference documents and public URLs. Save sources in a collection, then select the collection when asking a question in Vero Chat or Evidence.
What you can put in a collection
Documents — PDFs, Word documents, plain text. Useful for clinical practice guidelines, internal protocols, drug monographs, consensus statements, or any reference you refer back to often.
Sources — links to web pages. Useful for open guideline sites, journal articles, or organizational policy pages.
Once an item is added, Vero extracts the text, chunks it, and indexes it so future questions can pull the most relevant passages with citations back to the original.
Creating a collection
Open the Library dialog.
Click New Collection, give it a name (e.g. "Cardiology Guidelines"), and an optional description.
Add items:
Drag and drop a PDF or Word file into the collection.
Paste a URL to add a web source.
Items appear with a processing indicator while Vero extracts and indexes the content. Most documents finish in under a minute; long PDFs may take a few minutes.
Once an item shows Ready, it's available to Vero.
Using a collection when you ask a question
When you open the Library dialog from Vero Chat or Vero Evidence, select the collections you want to include in your next query. Vero will prioritize passages from those collections as it answers, and cite specific documents inline so you can trace any claim back to its source.
Sharing with your team
If you're part of a clinic or organization on Vero, you can share a collection with the whole team:
Open the collection.
Click the Share icon.
The collection becomes visible to everyone in your organization. Shared collections show a Share icon in the library grid so you can tell them apart from personal ones.
Unsharing is just as fast — click Share again to make the collection private to you. Any team member who had it loaded will see it removed from their library on next refresh.
Sharing is organization-wide. There is no per-user or read-only sharing at this time — sharing opens the collection to every member of your organization.
Renaming, updating, and deleting
Rename a collection — open the collection and edit the name inline.
Remove an item — delete a single document or source without touching the rest of the collection.
Delete a collection — removes the collection entirely. Documents that belonged only to this collection are deleted from storage; documents that are also in another collection are preserved.
Tips
Name collections by topic, not by document. "Canadian Diabetes Guidelines" is easier to scan than "CDA 2023 CPG Main Document.pdf".
Keep one collection per workflow. A single "Everything" collection is harder to reason about than a few focused ones — Vero will still pull from all of them when you include them in a query.
Update when guidelines change. Remove the old PDF and add the new one. Vero uses whatever is currently in the collection — there's no version history.
Share your most-used reference for the team once. Sharing a collection with your organization saves every colleague from having to upload the same PDFs themselves.
Frequently asked questions
Is there a limit to the number of items?
There is no hard item-count limit documented for collections. Large documents can take longer to process; check that an item is Ready before using it.
Which file types can I add?
Use PDF, Word, or plain-text documents, or a public URL. See the supported-source guidance above.
Is uploaded patient data used for model training?
It is not used to train, develop, or improve Vero’s proprietary AI models. Third-party providers are subject to contractual data-protection obligations. See Privacy & Security for details.
Can I share with just one colleague?
Collection sharing is organization-wide rather than limited to an individual colleague. Review the collection before sharing it.
Can I see which source supported an answer?
Answers using collections can include inline citations to the source document or URL. Review the cited source to confirm important details.