Dictation turns your speech into text in a Vero editor or chat message. Use it to write context, edit a note, or compose a message with your voice. To record an encounter and generate a structured note, follow Recording.

Choose dictation or recording

Use editor dictation for shorter text entries and edits. For a longer spoken visit summary, use Record in the encounter, even when you are speaking alone. Pause, review the Transcript, then select Create.

During editor dictation, confirm that words are appearing where you expect. A connected indicator alone does not confirm that your words were captured.

Before you start

Pause any active encounter recording before starting dictation. Stop dictation before starting encounter recording.
Allow microphone access and use a microphone that clearly captures your voice.
Live dictation uses the language selected under Settings → Language & time → Output Language. Its supported-language list is narrower than encounter recording; see Languages.

Dictate into an editor

Place the cursor where you want text to appear.
Select the microphone control labeled Start dictation in the editor toolbar.
Wait for the connection to start, then speak. Text appears in the editor and may update as the phrase is finalized.
Select Stop dictation and wait for it to finish.
Review the text, including names, medications, doses, punctuation, and line breaks.

Dictate a chat message

Open Vero Chat or Evidence and select Start dictation beside the message composer.
Speak your message, then select Stop dictation.
Review and edit the text before sending it.

Improve transcription quality

Speak naturally in complete phrases and pause between sentences.
Reduce background noise and keep the microphone within clear speaking range.
Say names, medication names, doses, and measurements clearly, then check the resulting text.
Edit punctuation and paragraph breaks when needed.
Use Text Replacements for recurring substitutions in generated notes; it is not a replacement for reviewing dictated text.

Troubleshooting

Preserve your text and do not clear encounters or account data to troubleshoot.

Dictation stops after inactivity

If dictation stops after inactivity, select Start dictation to begin again and check that words appear. Do not rely on an inactivity timeout to confirm that speech is being captured. This is separate from the no-audio warning during encounter recording.

The microphone does not start

Confirm that encounter recording is paused, microphone permission is allowed, and your selected Output Language supports live dictation. See Microphone & Browser Issues.

Dictation reconnects or shows an error

Wait for the connection status to settle and check the text already captured. If the same error returns, contact Vero Support with the exact message, approximate time, device, and browser or app version.

Frequently asked questions

Does dictation create a finished note?

Dictation inserts text where you are working. If you dictate encounter context, select Create separately to generate a note from that context. If you dictate into a generated note, review the edit before using it.

What happens to my audio?

Editor dictation streams audio to turn speech into text; it does not save a full encounter recording for you to retrieve later. Vero can attempt to reconnect after a brief interruption, but missing words are not guaranteed to be recovered. Review the text before continuing or creating a note.

For longer visit summaries, use Record and check the Transcript. See Data Management for live recording versus intentionally uploaded audio files.